Position Name: Finance Officer

Vacancy Announcement

Position Name: Finance Officer
Vacancy: 1

Job Context: Social Assistance and Rehabilitation for the Physically Vulnerable (SARPV) is a non-government, non-political, Bangladeshi organization under it’s Health & Nutrition program providing lifesaving health & nutrition support to the displaced people arriving from the Rakhine state of Myanmar and the host community people of Cox’s Bazar. As part of its Health & Nutrition interventions in support with Concern Worldwide, SARPV will implement multi-sectoral PRM project titled “Delivering Health, Nutrition and Livelihood, and Protection services for Rohingya Refugees and vulnerable host communities in Cox’s Bazar, Bangladesh” from November 2020.

Job purpose:

As a member of the Field Finance at the Ukhiya office, the Accounts and Finance Officer is responsible for ensuring efficient and effective financial support to the projects and programmes, ensuring adequate funds, timely and professional payment to staff and suppliers and accurate and transparent financial records following all organizational policies and legal requirements.

Job responsibilities:

  1. Financial Management
  • Take initiative that that staff understands the payment and advance receiving procedures, timing, templates and required documentation.
  • Ensuring effective review and thorough checking of all payment request in line with the financial and taxation policy, taking initiative to query any missing documentation or unusual transactions; ensuring all payments are processed and by finance in a timely way, to ensure they adhere to organizational policy and all taxation matters follow government rules and regulations.
  • Completing accurate preparation of voucher, cheque and fund transfer advice for all payments and advances, ensuring proper and complete supporting documentation, following finance policy in all respects, accurate coding and with approval from all relevant colleagues.
  • Maintain update supplier status, adjust advance against staff/suppliers
  • Disburse cash, cheques and payment advice in a timely way to payees with utmost accuracy and professionalism; proactively keeping close contact with bank and respective recipients so that partners and suppliers receive their funds timely and any problems are minimized.
  • Ensuring all receipts of cash, cheque and fund transfer are properly provided with receipt documentation and are banked and recorded in a timely way by following govt. policy.
  • Complete Physical cash distribution to field/camp with proper support and security
  • Ensuring complete, well-organized and clearly labelled filling and safe storage of all financial documents.
  • Taking the initiative to ensure the cash and bankbooks reflect the correct coding and appropriate narrations, questioning any unusual or unexpected transactions.
  • Prepare schedule for Vat/Tax; submit statement and challan to Govt. Treasury. Have to prepare statement for Tax/VAT to provide for Dhaka office
  • Ensuring that at all times the cash in hand is held safely and securely and agrees with the balance in the cash book, including counting the full cash in hand on a daily basis, and cooperating with other spot checks or counts by another staff member.
  • Reconciling the balances with bank and cash counts and ensuring any identified issues are adjusted for according to best practice and finance policy.
  • Ensure the completed books of account and supporting reconciliations with other required information is sent to Dhaka Head Office according to the set deadlines.
  • Work with colleagues in Field Office to respond promptly to resolve any queries or questions.
  1. Audit Management
  • Manage and facilitate the process for internal audit, external audit, government audit for each grant following SARPV guideline, audit in a timely manner with proper document and clarification so that it is helpful for the grant management of the organization
  • Assist field office for the grant audit by the donor, external auditor of other internal audit.
  • Draft the management comments on auditor observation at Field Level and submit to the Field Accounts Manager for further review of the audit report.
  • Prepare the financial statement for auditor.
  • Coordinate with the partner, field office, and provide required support for the external auditor.
  • Follow up with the auditor observation, implement the auditor’s recommendation for Field Office and update to the management on this.
  1. Financial monitoring and banking operation
  • Ensuring adequate funds are available for field office operations and partners to enable smooth implementation of programme activities.
  • Ensuring that cash flow forecasting is prepared by Programme on a timely basis and submit to HO using the prescribed formats according to the deadline.
  • Maintain close liaison with HO and SARPV bank to ensure funds are available according to the need.
  • Ensuring receipt of all funds is properly acknowledged in a timely way from Dhaka office.
  • Keeping signatory information up to date, arranging relevant documents and collecting signatures where staff leave or join the organization. Taking the initiative to ensure continued banking operations are available at all times.
  • Support in preparation of budget by correlation with different project staffs
  • Ensuring all necessary information relating to bank and cash is provided to Head Office as required, including yearend bank information and bank reconciliation to HO to fulfil Dublin requirement.
  1. Inventory and fixed asset management
  • To enable fixed assets to be properly tracked and controlled and complying with legal requirements. Including, but not limited to:
  • Providing fixed assets purchasing related information in a timely way to administration team to ensure their records are complete.
  • Support Administration and Head Office to review implementation of fixed asset policies and be part of the periodic fixed assets verification process.
  • Ensuring up to date knowledge on the field based legal financial requirements and ensure all requirement are addressed and fulfilled accordingly.
  1. Internal Control and Compliance
  • Provide support to the cash distribution and other areas where there is specific guideline.
  • Work with colleagues in Head Office and field office to respond promptly to resolve any queries or questions.
  • Ensuring depth and up to date knowledge on existing financial and other policies affecting financial transactions for explaining the policies accurately.
  • Orient staff to improve understanding and implementation of financial policy in all level through organizing workshop or meeting.
  • Ensuring Implementation of all agreed audit findings and any new development according to the desired timeframe.
  • Taking the initiative to identify improvement areas of financial policies and procedures through meetings, field trips, or other
  • Ensuring all payments comply with all relevant policies, taxations rules etc. and all payments are reviewed and processed accordingly.
  • Ensuring cash and cheque payments and receipts are made in a timely way, with complete and accurate documentation, and in such a way as to provide professional and friendly customer service.
  • Ensuring cash boxes and bank accounts are managed with integrity, reconciled in a timely way and any differences are resolved satisfactorily, this may also include ensuring cash is independently and regularly counted and verified
  • Ensure all the documentation which is required for the field office as per direction of WFP and other government instruction
  • Enabling a friendly collaborative working culture within the team, actively sharing information and knowledge to enable the team to ensure effective support to the rest of the organization. Working with other members of the Finance team in all offices to ensure effective payment to staff suppliers, consultants and compliance with all legal requirements.
  1. Other
  • Document all lessons learned on an on-going basis.
  • Be active and involved in meetings and contribute to the decision making process.
  • Any other duties as specified by the Emergency Director.
  • Promote and ensure compliance with the requirements of SARPV HR policies, SARPV Code of Conduct and its associated policies and Core Humanitarians Standards to ensure maximum protection to programme beneficiaries
  • Work with Finance Department, Admin and HR to meet SARPV compliance and requirement
  • Support finance team without compromising Rohingya Response delivery as and when required. 

Employment Status: Contractual, until 31st August 2021 (renewable)

Educational Requirements:

  • Graduate in Accounting, Business or Finance. Chartered Accountancy Course Complete and partly qualified will be given more preference.

Experience Requirements: At least 2 years’ experience in grant management/finance/accounting role with an international NGO or International consultancy firm specializing in commercial contracts and fund management.

Additional Requirements:

  • Knowledge of the operational and compliance requirements of Rohingya Response or Emergency Projects will be  considered added advantage
  • Experience in financial risk management.
  • Experience of management supporting /monitoring /capacity building NGOs
  • Proven experience of developing and facilitating training workshops for finance and non-finance managers.
  • Effective organization and analytical skills.
  • Strong coordination, negotiation and communication skills.
  • Proven record of meeting demanding deadlines.
  • Computer literacy, particularly in Microsoft Office programmes such as Word and Excel as well accounting packages & other database competencies
  • Excellent written and spoken English

Desirable: 

  • Previous experience of financial management in a Field Office
  • Experience in project start up and/or close out.
  • Knowledge of current relevant taxation laws.
  • Good understanding on internal control process.
  • Good understanding of development work in the Bangladesh programme.

Key competencies:

  • Strong leadership and people management
  • Excellent communication and presentation skills
  • Ability to manage change effectively
  • Excellent negotiation skills
  • Good networking skills
  • Flexibility, reliability, cultural sensitivity, resilience and resourcefulness
  • Excellent computer and internet skills

Job Location: Ukhiya of Cox’s Bazar district.
Salary: Monthly Gross salary 45,000/- Taka
Compensation & Other Benefits:

·       2 days weekly holiday
·       2 Festival bonus
·       Gratuaty-1 month on gross salary yearly
·       5% PF contribution from organization
·       Boishakhi allowance 5% on gross salary
·       Local transport, mobile call charge and others allowance will be applicable as per organization’s policy.

Apply procedure: If the candidates feel that their qualification, exposure and experience matches with our requirements, and they are willing to commit to our values and are sympathetic to our beliefs then please send your complete and updated CV to career.sarpv@gmail.com on or before the closing date. Please mention only the “Position Name” as the subject of the e-mail. Interviews are expected to take place in a shortest time after the application deadline. Only shortlisted candidates will be contacted for the further selection process.

Application deadline: 05th November 2020.

Organization information: Social Assistance and Rehabilitation for the Physically Vulnerable (SARPV) is devoted to work for the most underprivileged and marginalized vulnerable groups of the society for their socio-economic development to transform them as productive human resource with a dignified lifestyle. People with Disability are the prime focus of our every work. Along with the disability issue SARPV is also intervening in various sensitive issues like poverty eradication, educational support, health service providing, establishing rights, climate change and DRM, skill development to integrate the vulnerable groups in the mainstream of society those who are leading life with uncertainty in the society.

Note: PDF LINK

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